• I-R - Service, Identification, Reporting, and Exiting Requirements Related to Students in At-Risk Situations
    09/01/99

    These procedures are in place to assist campuses in the following:

    • Compliance with the Texas Education Code (TEC) §29.081 , EHBC (Legal), and EHBC (Local)
    • Addressing situations that cause students to be at-risk
    • Identifying and providing programs or services which will improve the performance and academic success of students and prevent dropouts
    • evaluating student progress and program effectiveness

    Any student shall be identified as the at-risk situation occurs and compensatory services should begin immediately. A student shall be identified as at risk of dropping out of school using the following state-defined criteria. Please note that a student with a disability may be considered to be at risk of dropping out of school if the student meets one or more of the statutory criteria for being in an at-risk situation. A student with a disability is not automatically coded as being in an at-risk situation. The school should use the student's Individual Education Plan (IEP) to make the determination. At-risk criteria differ between grade levels as indicated below:

    Grades PK-6, each student who:

    • did not perform satisfactorily on a readiness test or assessment administered at the beginning of the school year (NOTE: this identifier is not currently applicable in PISD.);
    • did not perform satisfactorily on a state-administered assessment instrument (ex.: TAAS);
    • is a student of limited English proficiency (NOTE: parent denials are still reported in PEIMS as LEP);
    • is sexually, physically, or psychologically abused (NOTE: based on documentation from an appropriate referring agency such a DHS, etc.);
    • engages in delinquent conduct as described in the Family Code.

    Grades 7-12, each student who is under 21 year of age and who:

    • was not advanced from one grade level to the next for two or more school years;
    • has mathematics or reading skills that are two or more years below grade level (NOTE: in PISD, this is determined by using TAAS or the student is enrolled in a class where the curriculum used is clearly two or more year below grade level);
    • did not maintain an average equivalent to 70 on a scale of 100 in two or more courses during a semester, or is not maintaining such an average in two or more courses in the current semester, and is not expected to graduate within four years of the date the student begins ninth grade;
    • did not perform satisfactorily on a state-administered assessment instrument (NOTE: this includes end-of-course exams in addition to TAAS);
    • is pregnant or is a parent (NOTE: includes both biological parents).

    All Grades PK-12, each student who:

    • is not disabled and who resides in a residential placement facility in PISD, but whose parent or legal guardian does not reside in PISD. (NOTE: includes detention facility, substance abuse treatment facility, emergency shelter, psychiatric hospital, halfway house, or foster family group home).

      NOTE: Students are identified as at risk based on the identifiers above. They are not identified as at risk based on placement in special programs such Special Education or in an Alternative Education Program (AEP).

    PEIMS Reporting: Anytime a student becomes at risk, he/she should be identified in PEIMS as follows:

    Element ID: E0919 At-Risk-Indicator-Code
    Code Table ID: C088
    Code: 1 - participant in program or service, or condition or situation applicable
    to this person or campus

    District Reporting: After the first of school in August, but before the PEIMS "snapshot" date in October, each principal or designee shall identify any student on the campus who meets one or more of the identifying criteria listed above. The attendance clerk shall input those students into PEIMS.

    Using the appropriate roster which follows, the principal or designee should forward the names of all students in at-risk situations to the Coordinator of At Risk Programs by the second Friday in November. The rosters will be used for district-wide statistical analysis. It will not be necessary to update the rosters as new students are added. It is important that PEIMS be updated anytime a student meets identifying criteria.

    Exiting Students: There is no reference to "exiting" a student from an at-risk situation in the TEC. In PISD the following general guidelines may be used to exit a student from compensatory services:

    • Identifier: TAAS - once a student has performed satisfactorily on TAAS. A student who has failed TAAS Writing may be exited when the campus staff decides it is reasonable to predict the student will pass TAAS writing at the next administration.
    • Identifier: End-of-course exam - once a student receives credit in the course.
    • Identifier: Abuse - at such time as referring agency assures school that the student's situation is remedied.
    • Identifier: Family Code - at such time as school receives documentation that student is no longer under supervision of juvenile court.
    • Identifier: Grade level - at such time as school determines that student is on grade level and/or is "on track" to graduate.
    • Identifier: Foster - when the school determines that the student is no longer in foster care.

    Parent/Guardian Reporting:

    At the time of identification (refer to the second paragraph on page 1) the parent/guardian must be notified their child is in an at-risk situation. This notification may be by letter or through a parent/guardian/school conference. Annual notification to parent/guardian of the child's at-risk situation is not required. However, if the campus level education professionals feel it is appropriate to maintain annual notification, it should be done in a timely manner.

    Parents should be encouraged to participate in the planning of educational services for their child and shall be kept informed regarding the child's progress toward educational goals.

    A sample letter follows:


    To the Parents of __________________:

    The Texas Education Code requires each school district to identify various factors which might contribute to students being at risk of not being successful in school. Identifying these factors helps us to formulate programs and services to assist our students. Those students in at-risk situations will be provided academic options, services, and alternative programs which can improve their opportunities to achieve in school.

    One or more of the following conditions is applicable to your child:

    (At-risk factors may be listed here.)

    We want to help your child be successful in school and encourage you to work closely with the teacher and other staff members at our school as they work with your child. By working together, we can do much to ensure that our best resources and services are used to benefit all students.

    If you have questions or comments about this report, please contact me.

    Sincerely,

    _______________________, Principal

    _______________________ School


    I-R Form PreK-6

    I-R Form 7-12