• SHAC Meeting Minutes: September 2020

    Posted by Lauren Spittler on 10/15/2020 2:30:00 PM

    SHAC Meeting Minutes: September 8, 2020


    Zoom meeting called to order by Charlie Torres at 6.00 pm

    In attendance: Pamela Palmer (host), Charlie Torres, Jennifer Easterday, Samantha Supernaw, Amanda Pursch, Angel Toscano, Cristina Garcia, Cristina Mendoza, Docia Craft, Emmylou Rivera, Gina Mata, Geoff Holle and Nadia Rutayisire (13 participants).

    1. Charlie reviewed results of last election:
      • Samantha Supernaw - co-chair
      • Nadia Rutayisire - secretary
    2. Food service during pandemic - Geoff Holle
      1. Safety procedures during COVID
        • Increased cleaning procedures
        • Frequent hand washing and mandatory use of gloves by staff
        • Screening of associates prior to start of shift
      2. Food service for all enrolled PFISD students
        • All students receive free breakfast and snack, regardless of assigned campus
        • Students or parents can pick up breakfast and/or lunch at any designated curbside pick-up location (see net for more info)
        • Meals are standard price, reduced price or free, depending on student’s eligibility
        • Parents or students need to provide student’s name, grade, campus and ID number to pick up meals
        • Pick-up times: 7 am to 9 am M-F and 11 am to noon M-F. No more week-end meals.
        • Monthly meal menus available on net
      3. Social, managing student/staff isolation - Pamela Palmer
        1. Increased precautions during COVID
          • Precautions to keep kids, staff and community safe (e.g. escort kids to pts’ cars, meet parents in foyer, mandatory mask wearing for all)
          • Balance family needs/kids best ability to learn w/ community safety
          • Following Austin Public Health and CDC guidelines to reduce community spread
          • Staff will self-monitor for symptoms
        2. Isolation procedures
          • Send kids home if sore throat or headache without fever
          • Known exposure to COVID-positive case >> automatic out/self-quarantine for 14 days
          • Students or staff who are presumed to be COVID-positive are required to self-isolate for 10 days from onset of symptoms and be fever-free x 24 hrs and asymptomatic before returning to campus.
          • Cough/respiratory symptoms — self-quarantine, automatic out x 14 days
        3. Other considerations due to COVID
          • Use visual cues to assess kids so can keep social distancing
          • Kids symptoms are different than adults >> look for abnormal behavior
          • PFISD is not hiring any screeners at this time but City of Austin still dictates mandatory vision and hearing screenings.
        4. Questions/comments
          • Docia: parents want to know if everything will be over in next 9 wks. Everyone is tired of being in a pandemic. Special challenge of teaching physical education virtually.
          • Charlie: most likely, virus will stay but hopefully we’ll be able to ease precautions by November.
          • COVID level 3 vs 2: Austin at stage 3 but Austin Public Health recommends precautions of stage 4
          • Pam - contact specific department w/ questions concerning COVID
          • Pam: schools are considering giving flu shots to kids
          • Samantha: flu vaccine available at pharmacies but not doctor offices.
          • Flu runs from October to May



    1. Closing remarks
    1. Charlie: technology for broadband internet services will be covered at next meeting. Don’t forget to register for September 15 webinar: SHAC 101 - Texas Healthy Kids. Instructions on how to register can be found in Charlie’s previous email.
    2. Docia: “teachers are awesome”



    Meeting adjourned at 6.50 pm.

    Next meeting: November 10th at 6 pm.

    Further instructions will be sent closer to that date as to location of said meeting. Stay safe!


    Comments (-1)
  • SHAC Meeting Minutes: May 2020

    Posted by Lauren Spittler on 10/15/2020 2:20:00 PM

    SHAC Meeting Minutes: May 12, 2020 


     May 12, 2020 - 6pm-7:30pm  Zoom meeting 


    I.  Welcome- Charlie Torres

                In the meeting:

    Charlie Torres, Nadia Rutayisire, Samantha Supernaw, Christina Mendoza, Andrea Menotti-Willis, Vicky Esparza-Gregory, Cari Buetow, Deena Bosier, Docia Craft, Geoff Holle, Melody Ryan, Shelby Carr, Denise Kablaitis, Angel Toscano, and Pamela Palmer.


    II.  Introductions- New members for 2020-2021 School year

                Shelby Carr, Cari Buetow, and Gabriela Puga Sedillo, Welcome to our new members.


    III.  Geoff Holle- Taking care of our students during pandemic

    Last time we met we were in the middle of an audit. Over 10,000 meals served and only one minor issue.

    Secured a multi-tier game plan to feed students and families during the crisis after spring break. We almost got to every site that was qualified. Offering meals for students 18 and under. We are feeding students at 10 locations. 11,000 meals a day. 7 days a week. Fridays we offer weekend meals. Any student under age 18 gets these meals. Breakfast lunch and supper. All meals are free to students. Partnered with district to pass out curriculum with the meals. Thursday they were able to pass out toilet paper. St. David’s donated 2000 tooth brush kits. Raised over 20,000 dollars for COVID-19 related costs and needs in the community. Several grants have come through have been written, have secured $25,000. 


    IV.  Review Recess Policy recommendation from March meeting

        Please review. We will discuss what will be presented to the board of trustees.

    Recess: The District defines recess as unstructured but teacher-monitored play of at least 30 20 consecutive minutes or two non-consecutive 15 ten-minute segments, where moderate to vigorous physical activity is exhibited by students. Daily recess shall be required for elementary schools (prekindergarten–grade 5), and students shall not be withheld from recess or physical activity breaks. Recess or physical activity breaks shall be opposite of “special areas” in terms of morning and afternoon blocks. If the split option for recess (two non-consecutive 15 ten-minute segments) is chosen for kindergarten, grade 1, or grade 2, this requirement shall not apply.

    Physical Activity: The District requires daily physical activity through physical education, recess, or other physical activity breaks. The District shall not permit discourages the use of physical activity and/or the denial of physical education class, recess, or other physical activity breaks for punitive reasons or for punishment as a result of poor choices or inappropriate behavior, including for incomplete assignments and other academic-related items.

    Dena stated, this is what we were wanting. After the school board passes it, this does not mean schools have to comply right away. We would need to monitor and check to make sure they transition to do it within the year.

    Does TEA permit the denial of physical activity? TEA gives guidelines for entire district, and district puts into place. TASB helps right the policy.

    Melody asked if there were any issue with teachers denying recess and if that is the need to change the recess policy. The terminology is to discourage denying recess as punishment and we want to make sure it was not denied. They could not take away their recess time for punishment.

    Deena stated the curriculum is in place and the directors know of the changes as well as the PE teachers. We get past the elementary level and then we can look at the middle schools.

    Charlie stated that we need to create a sub-committee to help with physical activity policy at Middle Schools after the elementary.

    We have a consensus for changes to be presented to the board. Deena can run with it to the board for approval.

     V.  Vicky Esparza-Gregory-Counseling & Social Services during pandemic

    At the beginning of COVID, one of the main issues was how the team was going to support families already struggling with basic needs. Reached out to 211 hotline, they were revamping with United Way to ensure community agencies updated their current services. School district supported Social Workers (SW) by providing Zoom with a HIPAA compliant feature. The number of referrals for SW services increased our ability to be able to talk to people confidentially. Integral care increased access to school-based health services. They offered the ability for their therapists who are seeing students through virtual Tele-Health help. Social work and counseling team collaborating to reach out to students. We are seeing families who have been impacted by COVID, so we feel those numbers are going to increase. We are thankful for the resources to contact our families.

    Pflugerville Education Foundation raised funds to provide additional support for families.  Gift cards have been distributed.

    Question: The mentor program at Park Crest had to be put on hold with school closures. Is this something that the district will be addressing for those students that no longer have a mentor? Could you speak to the Seedling program, they are sending emails to contact a person at the campus; who forwards the message to the student.


    Is there help for lower income families that do not have access to internet? Social Workers followed the district process, if families could not connect or obtain the form, Social Workers helped fill out forms for technology needs.


    Pflugerville Library is now offering wireless internet at their entire parking lot. ATT, via com are offering free internet for 2 months with lower income students all the way to college.


    V.I.  Agenda topics for 2020- 2021 SHAC meetings

    1. Eating a healthy diet high in fruit, vegetables and whole grains and low in red 

          meat and saturated fats and sugar.

        2. Getting Plenty of sleep

    3. Doing at least 30 minutes of moderate exercise a day (walk, ride a bike, jogging)

    4. Fencing at elementary playgrounds (security concerns)

    Cari Buetow would like submit a statement to be entered into the record.

    Denise stated there should be a 6 ft chain link around the whole playground with 2018 safety bond.

    There will also be other updates to make playground more inclusive. Most fencing projects will be happening this summer.


    Shelby will reach out to Charlie for future discussion of some concerns. 


    Other topics-

    Samantha- at our first meeting we had new stuff we were supposed to do from the state at SHAC, we talked about them. One was about putting information in the schools about opioid addiction, It had to do with putting information at schools about e-cigarettes. Also to facilitated different things. Things to adapt as per the state laws, like focusing on diabetes, cardiovascular health or other illnesses like that. We discussed it in first SHAC meeting, we got educated, but that was all.

    Deena stated through health classes they currently teach, but do not have Health teachers. State does not require health but PFISD does have.


    Deena stated Health classes in the district for K through 7h falls on home room teachers, they were responsible to teach through some health topics. Some through science classes. We need to discuss how we can roll this out because PE teachers cannot do it all.


    Pam – We are still waiting on guidelines from TEA re: curriculum before proceeding with discussion of recommendations to the board re: those topics.


    V.II  2019-2020 SHAC Report for Board of Trustees


    VIII.  Election of Secretary and Co-Chair (two year term) Term begins August 1

    Charlie would like to see if we have anyone who would be interested in these two positions.

    Melody agrees if someone is interested in a position they can go for it.

    Pamela- If we have a couple of people who are interested we could have election tonight.

    Charlie - We have not got any responses for secretary. Do we have anyone planning on not being on the SHAC for the next school year.? If we have nominations later we can do a vote afterwards, we do not need to do a vote tonight if we don’t have nominations for the two positions.

    Denise stated that we can send out nominees for the two positions afterwards under google form or survey monkey. Just need to have a majority to vote in new executive board.

    Samantha agrees that we can send out a form later.

    Form will be sent out to Denise Kablaitis


    Nominations for Co-chair is: Nadia Rutayisire and Samantha Supernaw.

    Nominations for secretary currently no one. Angel cannot run another term due to bylaws stating only 2 terms back to back.


    Charlie will see if there are any more nominations. Anyone interested should reach out to Charlie. Will give a week for any new nominations. Then a form, if needed, will be sent out to vote on nominees.

    End of meeting 7:38pm


    Meetings for school year 2020-2021: At PfISD boardroom: 6:00-7:30pm 

    September Meetings for school year 2020-2021: At PfISD boardroom: 6:00-7:30pm 

    September 8, 2020  

    November 10, 2020 

    January 12, 2021  

    March 9, 2021    

    May 11, 2021



    Comments (-1)
  • SHAC Minutes: March 2020

    Posted by Marcial Guajardo on 4/1/2020

    SHAC Meeting Minutes: March 10, 2020

    Comments (-1)
  • SHAC Meeting Minutes: January 2019

    Posted by Marcial Guajardo on 3/4/2020 7:00:00 AM

    Minutes: Jan. 14, 2020

    Comments (-1)
  • SHAC Minutes: November 2019

    Posted by Marcial Guajardo on 12/6/2019

    SHAC Meeting Minutes: Nov. 12, 2019

    Comments (-1)
  • SHAC Meeting Minutes: September 2019

    Posted by Marcial Guajardo on 11/7/2019

    Minutes: Sept. 10, 2019

    Comments (-1)
  • SHAC Meeting Minutes: May 2019

    Posted by Marcial Guajardo on 5/24/2019 10:00:00 AM

    Minutes: May 14, 2019

    Comments (-1)
  • SHAC Meeting Minutes - March 2019

    Posted by Kyndall Jirasek on 3/12/2019

     SHAC Meeting Minutes- 3/12/19 

    • Meeting was called to order at 1805 
    • Geoff Holle introduced MaryKatharine Crowley, the new Aramark registered dietician. Geoff also provided an update on nutrition services and summer feeding programs. It was suggested that we invite Chef Patrick to the May SHAC meeting to provide samples, as in years past. Geoff to facilitate this. 
    • Michelle Davies provided an update on the implementation of the Big Decisions curriculum per Michael Moak, who was unable to attend the meeting. Day 1 of training for all 7th and 8th grade middle school science teachers was completed today. Day 2 on 3/13/19 will complete the staff training. Following the training, Michael will meet with teachers to discuss implementation of lessons. Two parent information meetings will be scheduled at the end of April. 

    UPDATE from Michael Moake (3/14/19): Teacher training has been completed. An additional training will take place in Fall 2019 for high school health teachers and any new middle school science teachers who are hired over the summer. Michael verbalizes time constraints on teaching Big Decisions this spring. Thus, not all activities will be delivered, but all subjects/lessons will be covered. The initial implementation of the curriculum will occur the week after STAAR testing in May. Michael will next meet with teachers to discuss delivery of curriculum. A parent letter will be drafted and information regarding implementation will be communicated to campus principals. 

    • Samantha Supernaw (parent) verbalized concern about recent losses in the district (Loss of staff member and public suicide attempt by student) and inquiring about district response in regards to support of students and staff. Discussion of need for suicide prevention education and need for employees to be aware of access to the Employee Assistance Program for support when these tragic events occur. Michelle Davies will consult with Vicky Esparza-Gregory, lead social worker for clarification. 
    • Docia Craft mentioned Whole School, Whole Community, Whole Child (WSCC) as a coordinated school health program that includes social/emotional learning. This could be a future consideration for the SHAC. 
    • Sample Vision-Mission-Goal statements were provided for discussion and council developed PfISD statements for consideration. Michelle Davies to wordsmith each statement and send out to council via email. Council to vote on adopting these statements in the May meeting. 
    • Consideration for changes/additions to SHAC bylaws was presented by Michelle Davies and discussed with the council. Several changes were recommended. Michelle will make changes and send to council via email. Council to vote on updated bylaws in the May meeting. 
    • Meeting was adjourned at 1950. 
    Comments (-1)
  • SHAC Meeting Minutes - Jan. 2019

    Posted by Kyndall Jirasek on 1/15/2019


                         January 15, 2019

                      1401 W. Pecan - Boardroom

                           6:00 - 7:30pm


    1. Welcome


    1. Introductions


                Sex Education curriculum update-(from Mike)

    • Will be presenting curriculum at the end of this year
    • High school discussion will be inviting others for the discussions. Once discussion, will send information to the middle schools as well.
    • Teacher training is with the company, and will be 2 full days training. He is expecting push back from principals but will move forward looking to train about 32 science teachers.
    • How many teachers per campus? Purchasing 35 and about 32 teachers, 6 campus about 5 to 6 teachers at each campus.



    III.    Dr. Bobby Mansouri- Skin Cancer from Sonova Dermotology

    • Found time to be in community, like middle school mentor, in residency project at elementary school did a skit on melanoma. Feel they can reach more students on a platform like SHAC. Has it broken down between elementary, middle and high school. Across the board sun block is main initiative. Most skin cancer is caused by exposure of sun from ages 1 to 18. Middle and high school, conversation goes towards tanning which can double the risk.
    • Acne is something he sees every day, there is a lot of product out there. 2 things over counter is differen cream, first line product for acne. A wash with benzoyl peroxide, (PanOxyl good wash in general) if use these for 3 months most will get cleared out. Acne will get worse before it gets better and have to give it at least 3 months. 25% after that if they still have acne then it is time to see a dermatologist.
    • SP recommend is 50%, SP 30% is put together in lab that is controlled with a thick layer of sun screen, so real world equivalent is sp 50% and applying every couple of hours. Differences of sun screen and sun block, which sun block is better. Should say zinc oxide or titanium dioxide.
    • Eczema, high now a day, kids tend to grow out of it. More so in African American and Asian American, run in concert with asthma. The itch that rashes. A lot of the strategies is moisturizing skin.
    • Food allergies tend to produce eczema less.
    • Another thing he sees in kids is warts, over counter recommend is wart stick, works good or duct tape works because you rip the tape off which irritate the wart because body does not get it to recognize it and immune system might take care of it. Sorioisus is similar to eczema.
    • Does people with dark skin use sun block, the answer is yes, anyone can get skin cancer. Only 2/3 of skin cancer come up on sun exposed skin.
    • Are you interested in coming out to the school? Yes, open to suggestions, on what students or parents are interested in talking about?
    • A lot of topics seem good for middle school or high school? Yes ready.
    • Like the idea of talking to students earlier. The earlier the better.
    • Any thoughts on spray tanning, a good alternative. Has not read anything bad in any of the chemicals in tanning solution. One of the ways most effective to girls of 14 to 18 is the risk of looking older quicker. It is aging their skin.
    • It is a topic in CATCH that talks about it. Might want to include in health curriculum.
    • Not allowed to give samples of sun screen. Deodorant is sealed and less likely to be shared. Stay out the soon, use hats.
    • Is there is a cost for presentation? No he is volunteering his time.


    1. By-Laws Update- Will be putting together a group to take a look and make suggestions. Will have it ready by the next meeting. Hutto had bylaws, might take a look at Georgetown also.

    Hard to accomplish a lot without a clear mission. Anything else lacking or not following through, A quorum was not addressed, for example last spring about members that go to meeting per year. There is not a clear definition of membership. Certain way of getting on with a minimum of 10 meetings. Have representative for elementary, middle, and high school.

    Parent mention that each school should have 3 parent volunteers to have to make a good representative. Looking for at least 1 for campus. Huge turnout several years ago when there was a shoe drive.

    When looking at committees, they start big and then dedicated go down. If we do something big every year, we should start off on such a high note.

    Like the idea of having a kick off at the beginning of the year, Chef Patrick does not mind cooking again.

    We need to promote it and try to get 1 or 2 parents from each school. Have principals suggest 1 or 2 parents. One of the best ways to engage parents through arts or interested in their 504. Flyer and facebook were very good to promote.

    Does not describe who is a member. Does not have how to become a member, right now if you show up you are a member. Suggest to have quorum be 1/3 of members. Did not have SHAC meeting on district calendar.

    Andrea had good ideas on how to engage and get the message out.

    Mrs Mont in attendance, today saw first hospital opened, looking for a push on wellness and how they can create some opportunities.   

    Mayor’s fitness council opens up applications later this spring.

    Million mile is April. Physical activity helps everything. Students who sit up straight are better learner.

    Habit Share a good app to create good apps.

    Red on February 1st, blue sky walk. Go outside and breathe the air. It was happening all over the district, encouraging teachers 10 minutes go outside not particular time.

    This coming May we will be electing a chair. 2 years already. Will send it out, the co-chair and secretary are good for another year.

    1. Ideas on topics for March meeting presentation

                Brainstorm on back to school event, send emails to Charles.


    Next meeting March 12, 2019


    Comments (-1)
  • SHAC Meeting Minutes - Nov. 2018

    Posted by Kyndall Jirasek on 11/13/2018


    AGENDA - November 13, 2018

    1401 W. Pecan- Boardroom

    6:00 - 7:30pm


    1. Welcome
    2. Introductions
    3. Michael Moak, secondary science coordinator, to discuss progress on implementation of Big Decisions
      1. Implement with 7th and 8th grade science teachers, received curriculum itself and took a look over it. Met with administrators, talk about how and when to implement. 10 day curriculum so it does take time. Recommendation of that group was to deliver the full curriculum in the 8th grade year at the end of the year after STAAR testing. Several 7th grade teachers want to take parts of it and teach it at the end of the year.
      2. Really liked the goal setting piece of curriculum, maintain it each year. Pieces on relationships and healthy relationships, the anatomic aspect, abstinence section.
      3. Want to make sure whatever the decisions to this council and school board is passed on to him.
      4. Will need to send out a letter to parents about delivery. When it comes to consent they will use an opt out option. Here is an opt out form if parent does not want student to participate.
      5. Wants to be a permanent member moving forward of SHAC
      6. Opened up to questions
        1. Teacher buy in?
    1. Some teachers need coaching
    2. People who showed up, have implemented something like this in other district
    3. Some wanted more information to know what it was like
    4. He cannot go to every teacher, but trying to get administrators involve so they know how to navigate through it.
        1. Is there other options for outside of abstinence.
    1. Yes, contraceptive, abstinence plus, some not appropriate for 7th grade, but by 8th they will receive the entire curriculum

          3.What were you doing before and what has changed.

    1. Lifeguard used to be delivered from outside vendor.
    2. This committee came together and put together several presentations, and then made suggestion to School Board
    3. This is new to teachers and why some teachers might be hesitant
    1. We set up a sub committee to evaluate the program, to early in the stages to evaluate, might want to wait a couple of years before evaluating, is this correct?
      1. There might be a good metrics to use this year
      2. Would be nice to give a little runaway and not want to be evaluated in the first year.
    1. Geoffe Holle to provide update on nutrition committee
      1. Request for a formulized document to replace communication, opting out second ala carte menu
      2. Template was passed from Docia,will be willing to forward document, this will help clear up any ambiguity. Would be willing to attached to food services document, on website.
        1. Submitted it by email, parent would like different options
        2. Other one was very medical language, but one was very forthright. Parent felt other one was a little more detail. Would like some maybe more detail items.
    1. Would be hard to list every single item
    2. But can give a little better definition and link to list of items, and requirements
        1. This would be for new parents into the district.
        2. Can be posted on district website, and in first aid kit.
        3. When using the statement, Reimbursement tray, this could be confusing to parents. Question asked, Is there a way to use something else.?
    1. This is a universal USDA term used
        1. Would it be possible to turn in back into the school?
    1. Make it get back to Cafeteria Manager
        1. Discussion on when to deliver it
    1. Can it be attached to cafeteria food
    2. Website
    3. Early forms
    4. Geoffe suggestion is to put it on district website
    5. Can it be emailed out? Geoffe does not have that power to email a mass blast. Can it be passed down by principle? Be in the first newsletter with a link.
    6. Decided: Will put it in principle newsletter, put it in the cafeteria document that goes out in Sept, and will be on district website.
    1. Tools for Nutrition
      1. Provide tools to teachers to offer healthier snacks for any school parties, more fresh items so instead of cupcakes. Lot of healthy examples given. There is a blur if it is bake to be store bought so allergies are known.
      2. Will be emailed to Charlie
    2. Mayors fitness Awards
      1. PFISD represented and won in a big way, healthiest elementary, middle school (SEAL) , and employee as a district. It is due to work done within SHAC.
      2. Will have 3 grants to use toward wellness
      3. 9 exemplary schools
    3. By-laws update
      1. Want to look at them, have some ideas on administration
      2. Going to compare to other districts
      3. Need to add some more items to them
      4. Copies from other districts were passed around
      5. Need to meet maybe before holiday to discuss and review some more items
      6. Need to reach out to Charlie to be part of this group
      7. Will send out current bylaws by email from Charlie
    4. Questions
      1. Any updates on the Bus?
        1. District buying new buses with own bus drivers
        2. Strongly advocate for drivers to be CPR certified, first aid and know some basic knowledge on diabetic and other medical issues.
    1. District is covered by FERPA, so medical documents cannot be shared
    2. Bus drivers switch routes


    Next Meeting January 15, 2019

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