Pflugerville ISD SHAC Bylaws
Article I: Name
The official name of this organization shall be the Pflugerville ISD School Health Advisory Council, hereinafter in this document referred to as the SHAC.
Article II: Purpose and Limitations
Purpose: The SHAC will assist the district in ensuring that local community values are reflected in health education instruction. The vision of the SHAC is to create a school environment that nurtures physical, mental, emotional, and social health so that all students are able to learn at their highest potential.
Limitations: The SHAC shall be an advisory body, and shall serve to provide guidance, counsel, and other assistance to the Board of Trustees. The SHAC shall have no power to expend public funds, enter into contracts, or otherwise place obligation or liability upon the district. Other health-related district and campus recommendations may be made by the SHAC as appropriate.
Article III: Responsibilities
According to Texas Education Code (TEC), Title 2, Subtitle F, §28.004, District policy BDF (LEGAL), and the direction of the Board of Trustees and District administration, the SHAC shall have the following responsibilities:
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To hold regular meetings, at least 4 per year
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To meet the requirements of District policy EHAA (LEGAL), including but not limited to:
- To advise and consult with the district Curriculum and Instruction department in the development of any and all components of a comprehensive health education curriculum. TEC Title 2, Subtitle F, §28.002
- To provide recommendations to the school board for approval of the district’s coordinated school health program. TEC Title 2, Subtitle G, §38.013
- To recommend appropriate grade levels and curriculum for human sexuality instruction and other required lessons identified in TEC §28.004
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To meet the requirements of FFA (LEGAL), including:
- Development of the District’s Wellness Policy for all schools participating in the National School Lunch Program and/or School Breakfast program.
- Development of nutrition guidelines and wellness goals in collaboration with District administration to be adopted by the Board of Trustees into FFA (LOCAL).
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To research and review available data related to the components of a comprehensive school health program, including: health instruction; safe and healthy school environment; health services; physical education; school counseling, guidance, and mental health; school food and nutrition service; school site health promotion for faculty and staff; and to make appropriate recommendations to the school board based on data and discussion.
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To provide a written annual report each school year to the Board of Trustees.
Article IV: Membership and Appointment
In Texas, SHAC membership must be school board-appointed and should align with the following mandates:
- The board of trustees must appoint at least five members to the council. A majority of members must be parents of students enrolled in the district and who are not employed by the school district. One of those members shall serve as chair or co-chair of the council.
- Membership may include non-voting advisory members.
- Voting membership may include campus staff, while district administration shall be non-voting advisory members.
- School Board as a non-voting advisory (ex officio)
Eligibility. Non-employee voting members must be residents of the Pflugerville ISD District or County or work in Pflugerville District or County. Non-voting advisory members may live in surrounding areas. According to District policy, membership categories are as follows:
- Parent of student enrolled in the District (not employed by the District)
- Teacher
- Administrator
- Student
- Health care professional
- Business community
- Law enforcement
- Senior Citizens
- Clergy
- Nonprofit health organizations
- Other
Appointments. The Executive Committee (Article VII) shall annually develop a SHAC membership roster, based on consideration of applications received, referrals from campuses and SHAC members, and other appropriate sources including recommendations from the Board of Trustees.
The SHAC Standard Membership Selection Considerations shall be applied (see below). The annual membership roster shall be provided each August to the Board of Trustees for approval and appointment. The following selection considerations are recommended by the Texas Department of State Health Services.
SHAC Membership Selection Considerations
Considerations for Selecting New Members:
- Extent to which candidate would help achieve membership diversity
- Extent to which candidate has previous district, campus, or community service
- Extent to which candidate is known to have a positive attitude and work well with others
- Extent to which candidate is known to possess certain subject matter expertise
- Extent to which candidate is known to advocate for the interests of all children
Considerations for Selecting Existing Members for Additional Terms:
- Extent to which incumbent would help maintain membership diversity
- Extent to which incumbent has maintained reasonably regular attendance
- Extent to which incumbent has maintained a positive attitude, has worked well with others, and has contributed to the committee
- Extent to which incumbent would provide leadership and experience to the committee
- Extent to which continued service by incumbent would prohibit other interested and capable candidates from serving
Terms. The term of service for an appointment shall be two years, normally beginning the first SHAC meeting of the year in September. Members may serve up to four terms (8 years). In filling vacancies, members may serve partial terms. Members must sign a commitment agreement annually. In developing the SHAC membership roster, the Executive Committee will take into consideration the terms of members to ensure overlapping of terms.
Vacancies. The Board of Trustees reserves the right to appoint SHAC members to fill any vacancies that may occur after the Board has annually appointed the SHAC membership.
Resignation. If a member chooses to resign before his/her term ends, a letter or email to the Chair or Co- Chair of the SHAC will serve as appropriate documentation.
Attendance. SHAC strives to meet 5 times a year on a every other month (odd months) basis. Members are encouraged to attend all meetings and are required to attend at least 4 meetings a year. If a member misses two consecutive meetings (without extenuating circumstances) and does not communicate with SHAC via email for three months, he/she will be asked to submit a resignation letter.
Code of Conduct. The District welcomes freedom of expression and debate. However, SHAC members shall conduct themselves, in meetings and at all other times, with courtesy and respect to fellow members, District parents and students, District staff and Trustees, and members of other District advisory committees. In meetings, members must be recognized by the Chair or Co- Chair before speaking, and otherwise respect the order maintained by the Chair and Co- Chair. Unless otherwise authorized by the SHAC, members shall not speak on behalf of the SHAC; and, unless otherwise authorized by the administration, members shall not speak for the District. Members, by their comments and/or actions, shall not reflect poorly on the SHAC. Violation of this code of conduct may result in reprimand or dismissal by the Executive Committee.
Undue Advantage. SHAC members shall not use their position to gain or attempt to gain an undue advantage for themselves or anyone else. Violation of this requirement may result in dismissal by the Executive Committee. (As examples, it would be considered an undue advantage if a person included his or her membership in the SHAC in the reasoning for allowing a student transfer or for allowing a student entry into a particular program; however, it would not be considered an undue advantage for a person to include SHAC membership on his or her resume.)
Article V: SHAC Leadership
In Texas, the chair and/ or co- chair must be a parent of a student enrolled in the school district and cannot be an employee of the school district (TEC Section 28.004)
The Executive Committee, elected by the SHAC, may serve two consecutive terms, as agreed upon by SHAC members. The immediate past-Parent Chair can also serve as a member of the Executive Committee, as agreed upon by SHAC members. Should a member of the Executive Committee resign or be removed from the SHAC for violation of the Code of Conduct, the SHAC shall, at its next meeting, nominate and elect a new Executive Committee member to serve out the remaining term of that position.
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Parent Chair. The Parent Chair shall assist the District Coordinator in their duties to facilitate meetings, keep records, maintain membership, and other matters that may arise.
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Parent Co- Chair. The Parent Chair shall assist the Parent Chair in their duties to facilitate meetings, keep records, maintain membership, and other matters that may arise, and may perform Chair duties in the absence of the Parent Chair.
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Secretary. The SHAC secretary will be decided by the SHAC and will be responsible for agendas, minutes, communication via email with SHAC members about upcoming meetings, and all other duties, as assigned.
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District Coordinator. The District Coordinator of SHAC shall be the district's Wellness Coordinator. Because this role has been assigned by the District, the District Coordinator shall serve indefinitely as long as that person maintains their role within the District. Should the District Coordinator resign or be removed, the Parent Chair will continue to fulfill their duties until the District hires a replacement for the District Coordinator. The District Co-Chair shall maintain:
- Working drafts and master copies of SHAC recommendations
- Membership and subcommittee lists
- SHAC website postings
- Other matters
Article VI: Standing Committees
In accordance with TEC §28.004, the SHAC will establish and maintain a physical activity and fitness planning subcommittee, whose purpose is to consider issues relating to student physical activity and fitness and make policy recommendations to increase physical activity and improve fitness among students. The SHAC may choose to establish and maintain for any period of time a subcommittee for discussion, deliberation, and recommendation of matters to the full body of the SHAC. Membership on subcommittees is not limited to SHAC members. Broad community representation of subject-matter experience is sought for all committees.
Article VII: Executive Committee
The Executive Committee shall consist of the Co-Chairs and a parent appointed by the members of the full SHAC. The responsibilities of the Executive Committee shall be to: determine the schedules for all meetings of the full SHAC, set the agendas for all meetings of the full SHAC, establish or alter subcommittees, receive recommendations from subcommittees to be addressed by the full SHAC, serve as the Membership Committee of the SHAC.
Article VIII: Meetings
The SHAC will meet at least four times per school year. Additional meetings will be held at District SHAC Chairs’ discretion. In compliance with TEC §28.004, for each regular meeting:
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Agendas will be established through consultation with the Executive Committee considering recommendations from committee members. Agendas must be posted to the district’s SHAC website at least 72 hours prior to the scheduled meeting.
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Minutes (including deliberations, votes, decisions, or other actions) as well as an audio recording shall be posted on the District’s SHAC webpage within 72 business hours of the meeting.
Article IX: Decision Making
Members shall attempt to reach decisions by consensus. However, if a consensus cannot be obtained, voting members shall reach a decision by majority vote. Quorum for voting in a meeting requires one quarter of voting membership to be present. Voting may occur electronically or in meetings.
Article X: Communications
SHAC will maintain a page on the District website, and may utilize other media as an avenue of communication. Minutes of the SHAC meetings (as well as supporting documentation, including drafts and final versions of recommendations) will be posted on the district’s SHAC website. An annual report, as required by state mandate, will be given to the Board of Trustees. During regular meetings, SHAC reports to the School Board will take place as needed, or requested by the School Board. An orientation for new SHAC members will be conducted by the Chair or Co- Chair every year, prior to the September meeting, and as new members join.
Article XI: Adoption and Amendments
These bylaws become effective and binding immediately upon their adoption. A two- thirds majority vote of the Executive Committee is required for adoption of these bylaws. The bylaws may be amended at any regular meeting of the SHAC upon recommendation of the Executive Committee. Amendments to the bylaws shall be included in the posted meeting notice for the meeting in which the vote shall take place. Amendments must be approved by a simple majority of voting members.
Certification
The undersigned District Liaison of the Pflugerville Independent School District School Health Advisory Council does hereby certify that the preceding is a full, true, and correct copy of the bylaws adopted by the Pflugerville ISD SHAC in Pflugerville, Texas, on 05/12/26.
By- Laws Approved by Pflugerville ISD SHAC
Date: 05/16//2026
