COVID-19 Employee Guidelines/Resources
The information found on this webpage is an update to the PfISD Return to Work Guidelines produced in May 2020. These guidelines were developed to provide the safest possible environment for students, employees, and the community during the current COVID-19 health crisis. These guidelines are subject to frequent changes as new health and safety information is shared.
Pflugerville ISD Employee Expectations
- Adhere to federal, state, and local guidance.
- Social/Physical Distancing
- Frequent hand washing and physical distancing.
- Employees must wear masks or face-covering while in Pflugerville ISD facilities when physical distancing is not possible. No mask is required if you are alone in your office or work area. Masks are required when you are in hallways, community areas, and in classrooms when any student is present.
- Maintain at least 3-6 feet of space between yourself and others as much as possible. Physical distancing, sometimes referred to as social distancing, is simply the act of keeping people separated with the goal of limiting the spread of contagion between individuals. There is a conflict between optimal academic and social/emotional learning in schools and strict adherence to current physical distancing guidelines. For example, the Centers for Disease Control and Prevention (CDC) recommends that schools "space seating/desks at least 6 feet apart when feasible." In many school settings, 6 feet between students is not feasible without limiting the number of students. Evidence suggests that spacing as close as 3 feet may approach the benefits of 6 feet of space, particularly if students are wearing face coverings and are asymptomatic.
- Avoid small (single-office) closed-in spaces for in-person meetings or discussions.
- Limit gathering in large staff groups of more than 10 people.
- No handshaking or hugs.
- Gloves are not generally required, except in the following circumstances:
- When you are assisting a student or cleaning, disinfecting, or sanitizing an area where you are likely to come into contact with bodily fluids.
- If directed by your supervisor to wear gloves pursuant to your job duties or specific tasks.
- Note: Wearing gloves does not diminish the need to wash your hands. Touching your face with contaminated hands, whether gloved or not, poses a significant risk of infection. Additionally, the proper removal of gloves reduces the risk of being exposed to contamination.
- Maintain social distancing practices in lobbies, lounges, or work areas. Implement strategies that increase adult-adult physical distance in time and space, such as the use of physical barriers and discouraging congregating in shared spaces, such as staff lounge areas.
- No sharing of food, drinks, or utensils. When utilizing coffee makers and ice machines please wipe down equipment after use.
- Employees are encouraged to eat at their workspace or in another space that allows for social distancing. Employees should thoroughly clean any eating area before and after meals.
- If possible, staff should limit the sharing of office equipment. If unable to do so, equipment must be disinfected between each use.
- Disinfect workspaces and equipment (particularly shared spaces) before and after use as feasible. Cleaning and sanitizing products will be provided by PfISD.
- Employee Screening: All employees are required to complete the ‘Screen and Go’ mobile phone application or complete the paper form in the front office prior to entering the building daily.
- The following are the general COVID-19 symptoms:
- Feeling feverish or a measured temperature greater than or equal to 100.0 degrees Fahrenheit
- New Loss of taste or smell
- Difficulty breathing
- Shortness of breath
- Sore throat
- Shaking or exaggerated shivering
- Significant muscle pain or ache
- Confirmed COVID-19 or COVID-19 symptomatic individuals are defined as follows:
- are lab-confirmed to have COVID-19;
- experience the symptoms of COVID-19 (listed above) must stay at home throughout the infection period, and cannot return to campus until Pflugerville ISD Human Resources screens the individual to determine if any of the below conditions for campus re-entry have been met.
All confirmed COVID-19 or COVID-19 symptomatic individuals must complete the PfISD COVID-19 Intake Form and email a copy of their COVID-19 lab-confirmed test results to email@example.com. Any employee who has been directly exposed will be required to remain off-site until the 14-day incubation period as passed. Upon completing the COVID-19 Intake form, Human Resources will be in contact with the employee to discuss leave options based on job duties
- In the case of an individual who was diagnosed with COVID-19, the individual may return to work when all three of the following criteria are met:
- At least 24 hours fever-free (without the use of fever-reducing medications such as Ibuprofen or Tylenol) since recovery (resolution of fever without the use of fever-reducing medications);
- the individual has improvement in symptoms (e.g., cough, shortness of breath); and
- at least 10 days have passed since symptoms first appeared.
- If the individual has symptoms that could be COVID-19 and wants to return to work before completing the above stay at home period, the individual must either:
- obtain a medical professional’s note clearing the individual for return based on an alternative diagnosis;
- receive two separate confirmations at least 24 hours apart that they are free of COVID-19 via acute infection tests at an approved COVID-19 testing location found at https://tdem.texas.gov/covid-19/.
- Note: Contact tracing will occur by PfISD HR and by supervisors to ensure that directly exposed employees are notified promptly.
- Close Contact with Someone Confirmed to Have COVID-19 (Direct Exposure):
Employees must report to their supervisor and also complete the PfISD COVID-19 Intake Form if they had close contact with an individual who is lab-confirmed with COVID-19. PfISD HR and/or the employee’s supervisor will inform staff members if they were directly exposed to known confirmed COVID-19 staff members or students. Any employee who has been directly exposed will be required to remain off-site until the 14-day incubation period as passed. Upon completing the PfISD COVID-19 Intake form, Human Resources will be in contact with the employee to discuss leave options based on job duties. For clarity, direct exposure contact is defined as:
- During the last 14 days being directly exposed to infectious secretions; or
- During the last 14 days being within 6 feet for a cumulative duration of 15 minutes, while not wearing a mask or face shield (the mask or face shield exception only allowed during non Stage 5)
- Not Close Contact with Someone Confirmed to Have COVID-19 (Indirect Exposure)
Indirect exposure is contact with a third-party person who may or may not be COVID-19 confirmed. For example, if your spouse was directly exposed to a confirmed COVID-19 person, unless your spouse becomes COVID-19 confirmed, then your contact is considered indirect exposure.
If you had indirect exposure to an individual with COVID-19, please monitor daily for symptoms and you are eligible to remain at work. If you develop COVID-19-related symptoms, please complete the PfISD COVID-19 Intake Form.
- Vulnerable Individuals
PfISD is sensitive to VULNERABLE INDIVIDUALS as defined by OUAA (e.g., Individuals with serious underlying health conditions, including high blood pressure, chronic lung disease, diabetes, obesity, asthma, and individuals over the age of 65, those whose immune system is compromised by chemotherapy or other conditions requiring such therapy). If you meet these criteria and want to formally request a workplace accommodation, please complete the Americans with Disability Act (ADA) Form and submit to firstname.lastname@example.org. Once the employee submits the ADA form, the district will contact the employee regarding any available workplace accommodation. Workplace accommodation decisions will be determined based on the information obtained on the ADA Form completed by the employee’s physician. Vulnerable employees will be prioritized for any remote assignments. Instructional staff assigned to lead virtual learning will not be required to conduct instruction onsite in their classroom.
- Employee Anxiety/Stress
Any employee that has emotional distress concerning COVID-19 is welcome to contact our employee confidential PfISD Employee Assistance Program (EAP), which has no cost to employees, at liveandworkwell.com (Access Code PfISD).
Operational Guidelines and Expectations
Reception Area Guidelines for visitors:
- All guests must wear a mask/face-covering to enter facilities;
- Place 6-8 feet apart designated markers on the floor to create proper separation in reception and waiting areas; move reception area furniture to comply with physical distance protocols;
- Invite/bring guests into assigned receptionist area to allow for physical distancing;
- Utilize 2 baskets (one labeled Sanitized and one labeled Used) for pens/pencils at sign-in/sign-out stations; and
- Provide hand sanitizer at the front desk.
Custodial Staff Expectations:
- Maintain rigorous sanitation practices like disinfection, handwashing, and cleanliness;
- Consistently disinfect all facilities to ensure a germ-free environment (this includes deep cleaning facilities and items such as copiers, coffee machines/supplies, door handles, sign-in desks, calculators, keyboards, phone, mouse, and other items that may be used by employees and/or visitors);
- Have disinfectant wipes available at all copiers/printers;
- Regularly and frequently clean and disinfect any regularly touched surfaces such as desks, tables, and chairs;
- Disinfect any items that come into contact with visitors;
- Regularly and frequently clean restrooms and document the cleanings; and
- Make hand sanitizer, disinfecting wipes, soap, and water, or similar disinfectant readily available to employees and visitors
- Adhere to federal, state, and local guidance.
The development of this document was under the guidance of the following federal, state, and local authorities:
Texas Education Agency
SY 20-21 Public Health Guidance
Texas Department of State Health Services
Coronavirus 2019 Webpage
Novel Coronavirus (COVID-19) Information